Senior Faculty Officer - IOM (Institute of Occupational Medicine)
Posted on: November 18, 2025 | Closing Date: 02 January 2026 (5:00 P.M.)
Company Name: The Royal College of Physicians of Ireland
Reports to: Faculties Manager
Division: Operations Department and Registry Team
Location: Dublin 2, Ireland (Hybrid Working Model Available)
Employment Type: Full-Time Permanent (Hybrid Model Flexible)
Salary: €42,500 Per Annum | Working Hours: 35 Hours Per Week
Position Overview
The Royal College of Physicians of Ireland (RCPI) is seeking an exceptional Senior Faculty Officer for the Institute of Occupational Medicine (IOM) to join our newly formed Operations Department and Registry Team in Dublin. This permanent position offers a unique opportunity to play a pivotal role in shaping medical education excellence within one of Ireland's most prestigious postgraduate medical training institutions.
As Senior Faculty Officer - IOM, you will be instrumental in ensuring the effective delivery of medical training programs, maintaining governance excellence, and supporting the strategic development of occupational medicine education in Ireland. This role combines strategic planning, operational management, stakeholder engagement, and project leadership in a dynamic healthcare education environment.
About the Royal College of Physicians of Ireland
Our Heritage and Mission
Founded in 1654, the Royal College of Physicians of Ireland is a postgraduate medical training college with a distinguished 370-year history of excellence in medical education. We are dedicated to ensuring that doctors have the skills, competencies, and professionalism to provide patients with the best possible care throughout their working lives.
Our Impact
Through our Faculties and Institutes, RCPI offers comprehensive medical training programs, rigorous examinations, specialized diplomas, and cutting-edge educational courses that equip doctors with the knowledge and skills needed to:
- Deliver exceptional patient care
- Run safe and efficient healthcare systems
- Lead innovation in medical practice
- Contribute to healthcare policy and development
We also provide a wide range of educational diplomas and courses for learners across the broader healthcare sector, extending our impact beyond physician training.
Our Commitment to Excellence
RCPI maintains the highest standards in medical education, combining centuries of tradition with contemporary best practices, innovative teaching methodologies, and evidence-based approaches to professional development. We are proud of our reputation for academic rigor, clinical excellence, and commitment to advancing healthcare outcomes.
Key Responsibilities
1. IOM Faculties Planning and Support
Strategic Resource Management
- Ensure the IOM has appropriate resources allocated and that all team members, faculty officers, and volunteers receive comprehensive support
- Conduct resource planning and capacity analysis to meet current and future faculty needs
- Coordinate with HR and Finance to secure necessary staffing, budgets, and operational resources
- Monitor resource utilization and recommend adjustments to optimize effectiveness
Business Planning and Strategy Development
- Develop comprehensive annual business plans for the IOM in collaboration with the Faculties Manager and IOM Officers
- Ensure business plans align with RCPI's overall strategy, objectives, and organizational priorities
- Translate strategic goals into actionable initiatives with clear timelines, responsibilities, and success metrics
- Monitor plan implementation and provide regular progress reports to leadership
Workload and Project Management
- Initiate, plan, prioritize, and track all IOM activities and deliverables to ensure timely completion
- Manage complex, multi-stakeholder projects from conception through execution
- Create detailed project plans with milestones, dependencies, and risk mitigation strategies
- Coordinate cross-functional teams to deliver on commitments within agreed timelines
- Implement project management methodologies and tools to enhance efficiency
Strategic Representation
- Represent the IOM on strategic projects, working groups, and college-wide initiatives
- Serve as the voice of occupational medicine education in organizational discussions
- Contribute expertise and insights to shape institutional policies and practices
- Build bridges between the IOM and other faculties, institutes, and departments
Culture and Stakeholder Excellence
- Support and develop a culture of continuous improvement, innovation, and excellence
- Enhance clinician experience through responsive service, clear communication, and proactive support
- Foster collegiality, collaboration, and partnership with key internal and external stakeholders
- Champion best practices in medical education administration
Communications and Marketing
- Contribute to annual communications and marketing planning for the IOM
- Develop content strategies that promote IOM programs, achievements, and opportunities
- Coordinate with the Communications team to create compelling materials for diverse audiences
- Support recruitment efforts for training programs and faculty engagement initiatives
2. Governance Excellence
Governance Structure Management
- Ensure consistent delivery and application of IOM governance structures, policies, and procedures
- Maintain governance documentation, including terms of reference, standing orders, and decision-making frameworks
- Coordinate governance meetings, including agendas, papers, minutes, and action tracking
- Support effective governance practices that enable informed decision-making
Compliance and Standards
- Ensure full compliance with the highest governance standards as established by RCPI Executive and Council
- Monitor regulatory requirements affecting medical education and ensure IOM adherence
- Implement audit recommendations and continuous improvement initiatives
- Maintain transparency, accountability, and ethical conduct in all governance activities
Reporting and Accountability
- Contribute to IOM annual reporting structures and requirements
- Prepare comprehensive reports for governance bodies, accreditation reviews, and stakeholders
- Track and report on key performance indicators, outcomes, and strategic progress
- Support evidence-based governance through robust data collection and analysis
3. Operations Management
Process Design and Optimization
- Design and streamline operational processes to enhance efficiency and improve faculty experience
- Map current workflows, identify bottlenecks, and implement improvements
- Standardize processes across the IOM in alignment with broader faculty structures
- Leverage technology and automation to reduce administrative burden
Policy Implementation and Monitoring
- Implement and monitor operational policies and procedures in conjunction with internal audit practices
- Ensure policies are current, accessible, and consistently applied
- Conduct regular reviews to assess policy effectiveness and compliance
- Update procedures in response to changing requirements and best practices
Stakeholder Engagement and Partnerships
- Engage proactively with internal and external stakeholders to foster productive partnerships
- Build strong relationships with clinicians, trainees, educational supervisors, and healthcare organizations
- Collaborate with other medical colleges, regulatory bodies, and professional associations
- Represent RCPI professionally in external forums and meetings
Event and Meeting Management
- Attend in person at faculty-related events and governance meetings aligned with IOM Officer Days
- Minimum onsite requirement: 2 days per week, with additional onsite presence during IOM events, examinations, and major meetings
- Coordinate logistics for conferences, workshops, examinations, and professional development activities
- Ensure seamless execution of events that enhance learning and professional networking
Business Planning Contribution
- Contribute to annual business planning for the Registry workstream
- Provide insights from IOM operations to inform broader organizational planning
- Identify opportunities for collaboration and shared services across faculties
Administrative Support Excellence
- Provide comprehensive administrative support for assigned faculties and institutes
- Manage records systematically ensuring accuracy, confidentiality, and accessibility
- Support departmental tasks including correspondence, documentation, and coordination
- Assist faculty officers with diverse administrative requirements
Faculty Administrative Functions
- Assist faculty officers with administrative tasks including scheduling, communications, and documentation
- Coordinate stakeholder communications ensuring timely, accurate, and professional exchanges
- Support recruitment processes to fill vacant faculty roles and committee positions
- Maintain RCPI standing orders ensuring compliance and developing new approaches aligned with international best practice
Committee and Governance Support
- Manage committee and governance structures including scheduling, agenda preparation, minute-taking, and action tracking
- Support effective committee functioning through comprehensive administrative coordination
- Ensure governance documentation is complete, accurate, and accessible
Event and CPD Management
- Manage end-to-end events and continuing professional development (CPD) activities
- Coordinate program planning, speaker coordination, registration, logistics, and evaluation
- Ensure high-quality educational experiences that meet learning objectives
- Track CPD credits and maintain accurate participation records
Reporting and Business Intelligence
- Contribute to production of faculty-facing reports supporting Faculty Officers' decision-making
- Analyze data to generate insights on program performance, trainee outcomes, and faculty engagement
- Create dashboards and visualizations that communicate key metrics effectively
Business Development and Membership
- Contribute to faculty business development and membership conversion initiatives
- Work collaboratively with Alumni Relationship Officer and Membership Officer to enhance engagement
- Support strategies that attract, retain, and develop IOM members
- Identify opportunities for program expansion and new revenue streams
Sponsorship Management
- Manage IOM-aligned sponsorship activities with defined targets and accountability
- Cultivate relationships with corporate partners and healthcare industry stakeholders
- Develop sponsorship proposals and manage fulfillment obligations
- Track sponsorship revenue and ensure value delivery to partners
Required Qualifications and Experience
Education
- Third-level qualification (Bachelor's degree minimum) in Business Administration, Healthcare Management, Education Administration, Project Management, or related field
- Project management qualification (PMP, PRINCE2, Agile, or equivalent) required
- Advanced degrees or specialized certifications in healthcare education or operations management highly desirable
Experience
- Minimum three years' experience in a comparable education environment
- Experience in medical training or program management highly desirable
- Demonstrated track record managing complex projects with multiple stakeholders
- Experience working in governance, compliance, or regulatory environments preferred
- Background in healthcare, professional education, or membership organizations advantageous
Technical Skills
Information and Communication Technology
- Excellent ICT skills including:
- CRM Software systems for stakeholder relationship management
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at advanced level
- Quercus learning management system (or similar platforms)
- Kaizen continuous improvement tools
- Strong report writing and data visualization capabilities
- Appreciation of IT systems, database management, and digital solutions
- Ability to leverage technology to enhance operational efficiency
Business and Financial Management
- Knowledge and experience of business management principles and practices
- Understanding of financial management, budget
ing, and resource allocation
- Ability to interpret financial reports and contribute to financial planning
- Experience managing budgets and tracking expenditures
Analytical and Problem-Solving
- Demonstrated analytical capability to assess complex situations and develop solutions
- Data-driven decision-making approach supported by evidence and analysis
- Critical thinking skills to evaluate options and recommend optimal courses of action
- Attention to detail ensuring accuracy in all work products
Professional Competencies
Operations Management
- Deep understanding of operational excellence principles
- Process design, optimization, and continuous improvement expertise
- Ability to manage competing priorities and deliver results under pressure
- Quality assurance mindset with commitment to excellence
Leadership and Team Management
- Proven leadership skills even without direct reports
- Ability to influence, motivate, and guide colleagues and stakeholders
- Team-oriented approach that values collaboration and shared success
- Self-starter mentality with initiative and drive
Stakeholder Engagement and Collaboration
- Excellent communication skills across diverse audiences (clinicians, administrators, learners, partners)
- Strong presentation and influencing capabilities
- Ability to build consensus among varied internal and external stakeholders
- Interpersonal excellence and relationship management skills
- Professional diplomacy and cultural sensitivity
Strategic Planning and Implementation
- Strategic thinking capability aligned with organizational objectives
- Business planning skills translating strategy into operational reality
- Implementation excellence ensuring plans are executed effectively
- Change champion comfortable leading and supporting organizational transformation
Personal Attributes
- Change champion who embraces transformation and drives innovation
- Self-starter with proven initiative and accountability
- Results-oriented with commitment to delivery excellence
- Collaborative team player who builds strong working relationships
- Professional demeanor and presentation
- Adaptability and resilience in dynamic environments
- Commitment to continuous learning and professional development
What We Offer - Comprehensive Benefits Package
Competitive Compensation
- Annual salary of €42,500
- Defined contribution pension scheme (3.33% employee contribution, 6.66% RCPI contribution) upon completion of probationary period
- Pro-rata €1,000 annual flexible benefit upon successful completion of probation
- Life assurance coverage of 4 times annual salary
Work-Life Balance
Generous Leave Entitlements
- 21 days annual leave plus 3-4 additional college days
- Long service leave for tenured employees
- Comprehensive leave policies including:
- Maternity leave with support
- Sick leave provisions
- Parents leave
- Parental leave options
Flexible Hybrid Working Model
- 35-hour work week with flexibility
- Hybrid working available from start date
- Autonomy to balance home and office work (minimum 2 days onsite per week)
- Additional onsite days required around IOM events and activities
- Modern, accessible Dublin 2 office location
Health and Wellbeing
- Employee Assistance Programme with Spectrum Life providing confidential counseling and support services
- Annual flu vaccine provided to all staff
- Supportive, collegial work environment prioritizing employee wellbeing
Professional Development
- Comprehensive CPD opportunities including:
- Study leave for relevant courses and qualifications
- Unlimited access to LinkedIn Learning for continuous skill development
- Professional development budget
- Opportunities to attend conferences and professional events
- Mentoring and career development support
Diversity and Inclusion
- Silver accreditation from Investors in Diversity
- Open and inclusive organizational culture that celebrates diversity
- Initiatives supporting mutual respect, inclusivity, and equality
- Comprehensive Diversity and Inclusion policy
- Reasonable accommodations provided for application, interview, and employment processes
Career Growth
- Opportunity to join newly formed Operations Department during exciting transformation
- Exposure to strategic projects and organizational leadership
- Professional growth in prestigious medical education institution
- Networking with leading medical professionals and educators
- Potential for career advancement within RCPI
Why Join RCPI?
Meaningful Impact
- Contribute to excellence in medical education that directly affects patient care quality
- Support doctors' professional development throughout their careers
- Play vital role in maintaining healthcare standards in Ireland and internationally
Prestigious Institution
- Work for Ireland's oldest medical institution with 370-year legacy
- Be part of organization shaping future of medical practice
- Association with internationally recognized center of medical excellence
Collaborative Culture
- Join talented, dedicated team committed to shared mission
- Collegial environment valuing each team member's contribution
- Supportive leadership invested in employee success
Professional Environment
- Work in historic, beautiful Dublin 2 location
- Access modern facilities and technology
- Engage with leading clinicians, educators, and healthcare leaders
Organizational Transformation
- Exciting opportunity to join during Project Connect transformation
- Shape new structures, processes, and approaches
- Influence future direction of operations and registry functions
Application Process
How to Apply
Interested candidates should submit a comprehensive application including:
- Detailed CV/Resume highlighting relevant experience in education administration, project management, and operations
- Cover Letter (maximum 2 pages) addressing:
- Your relevant experience in education or healthcare environments
- Specific examples of project management and stakeholder engagement
- Why you're interested in this role at RCPI
- How your skills align with the position requirements
- Contact details for professional references
Application Submission
- Submit applications through RCPI careers portal or as directed in job posting
- Application deadline: January 2, 2026 at 17:00 (5:00 PM Irish time)
- Interview date: To be confirmed
Selection Process
- Shortlisting based on essential criteria
- First-round interviews with Faculties Manager and HR
- Possible second-round interviews with senior leadership
- Reference checks for final candidates
- Formal job offer and onboarding
Reasonable Accommodations
RCPI is an inclusive employer. Candidates requiring reasonable accommodations for applying, interviewing, or working with RCPI are invited to disclose their needs confidentially. This information will not be used for selection purposes.
For accommodation queries, please contact: Suzann Donnelly at suzanndonnelly@rcpi.ie
Equal Opportunity Employer
The Royal College of Physicians of Ireland is committed to equality, diversity, and inclusion. We welcome applications from all qualified candidates regardless of age, disability, race, ethnicity, religion, belief, sexual orientation, gender identity, civil status, family status, or membership of the Traveller community.
About the Institute of Occupational Medicine (IOM)
The IOM is a specialist faculty within RCPI dedicated to training physicians in occupational medicine—the medical specialty focused on the health of working people and the relationship between work and health. IOM provides:
- Specialist training programs in occupational medicine
- Professional examinations and assessments
- Continuing professional development for practicing occupational physicians
- Research and policy contributions to workplace health
- Collaboration with employers, regulators, and healthcare providers
Occupational medicine practitioners play crucial roles in:
- Assessing fitness for work
- Managing work-related health conditions
- Promoting workplace health and safety
- Advising on disability management and return-to-work
- Conducting health surveillance programs
- Contributing to public health and prevention strategies
Join us in supporting medical excellence and advancing healthcare education in Ireland. Your expertise will help shape the future of occupational medicine and contribute to better health outcomes for Ireland's workforce.
RCPI values its employees as the foundation of the College's success. Join our talented team and enjoy a work-life balance that suits you.
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